Description

We are a non-profit organization that brings together both Latin Americans and Latin enthusiasts living in BC. Latincouver is the modern-day plaza. Our activities cover a variety of areas like business and culture, creating signature events tailored to connect and empower people. 

Our ideal candidate will have strong leadership skills, with prior experience delivering world-class events and festivals for thousands of attendees. The candidate must be experienced in event planning and logistics, experience in sales, marketing & advertisement, contract negotiation, security and safety will be a plus. 

Job Summary

Organization and Planning

• Work with Company Leads to plan, develop and deliver projects and events of Latincouver according to the schedule
• Develop the project plan, budget, schedule of each project
• Track progress and efficiency of the project budget 
• Plan Carnaval del Sol (CSOL) layouts as well as the other events, the entertainment program, scheduling workshops and demonstrations
• Work with the marketing team to create a brand for CSOL and oversee the production of tickets, posters, catalogues and sales brochures, plus social media coverage;
• Make decisions about the schedule of events, the location of events, and the type of events for CSOL and other projects. 
• Set program goals and participants, collaborate on marketing strategies and production plan, communicate program information with participants, sponsors, and partners
• Represent Latincouver and its interests, including the overall Latin American Week effort, in public appearances with media, including radio, print, and television. 
• Build relationships in the public sector with representatives of the local government, provincial government, embassies and consulates of foreign countries, and more. 
• Work on bringing new partners/ sponsors to Latincouver, work closely with Sales Specialist and Executive Director to achieve the company’s targets
• Make final decisions for the  venues, suppliers,  vendors, and promotional partnerships which includes sourcing leads, negotiating, and closing the primary deals for CSOL and other projects
• Secure acceptance & approval of deliverables from sponsors & stakeholders 
• Be responsible for following internal organizational deadlines of project implementation, reporting on a monthly basis to the Board of Latincouver and its Director. 
• Coordinate on-site execution of all events including set-up and tear-down
• Depending on the project organization of different facilities for car parking, traffic control, security, first aid, hospitality and the media and liaison with the city of Vancouver.
• Apply for all the permits within deadlines as requested by projects
• Coordinate suppliers, handling client queries and troubleshooting before, during and post the event to ensure that all runs smoothly;
• Coordinate various departments of CSOL  management team to meet project objectives and deadlines
• Work with suppliers / service providers as requested.  Attend meetings with suppliers / service providers as appropriate
• Post-event evaluation  (including data entry and analysis and producing reports for all Carnaval del Sol event stakeholders).
• Final report for the events  within up to 3 weeks after 
• Supervise and lead a team of up to 50 part-time team members  and up to 300 festival volunteers. 

• Work together with the Human Resources manager to recruit volunteers
• Assist with the running and supervision of Carnaval del Sol management team and volunteers 

Qualifications/Skills

• University or college degree  in event planning, communications, public relations, marketing or other relevant discipline supplemented by formal business training
• 2-5  years experience in  event planning or project management
• Outstanding communication and presentation skills 
• Ability to work with flexibility, energy and commitment 
• Self-motivated, reliable and with an enthusiastic attitude 
• Ability to speak confidently and with authority to large groups of people 
• Excellent time management skills with the ability to work towards deadlines 
• Excellent attention to details
• Ability to perform well under pressure, meet tight deadlines, and recognize changing priorities
• Ability to take responsibility  and make independent decisions 
• Ability to work cooperatively and to coordinate with a variety of individuals both within and outside the organization in a supportive and efficient team environment
• Cross-cultural competence and sensitivity 
• Knowledge of Latin American Culture is a must
• Spanish or Portuguese is an advantage 
• Knowledge of Microsoft Office Suite

Benefits

• Expand your professional contacts through Latincouver`s rich network
• Be part of a fun professional team
• Be part of major events in Vancouver for Latin American Community including Carnaval del Sol, Latin American Week and Latin American Heritage month